It seems that meeting is unavoidable when you are in a working setting.
Even though we were having it too during school days.
But meeting seems unproductive when it gets too long especially you will finish your work in the normal working hours.
So I picked up this book.
Hopefully I could pick up some tricks.
This book presents a meeting Kaleidoscope which comprises 4 components：
- The purpose of the meeting
- The people in the meeting
- The process of the meeting
- The content being shared
and the book covers all 4 components in details.
Purpose is definitely the most important. It gives the focus to the participant.
It has to clear and well-defined so that everyone is on the same page.
if not, the meeting is gonna be endless.
People required in the meetings are broken down into a few types:
1.Expert
2.Chairperson
3.The facilitator
So when you are invited or inviting someone. It is good to understand why you require him or her.
This should apply to the participants as well so that they could be more involved and contribute his or her expertise in order to achieve the objective.
Process in which the meeting is conducted.
In meeting, agenda is required. but how should the agenda be designed?
It introduces 2 distinct layers of good agenda design:
1. Overaching Framework
2. step-by-step Framework
Normally, I believe it is a mix of both.
but it depends on what kind of meeting you are having.
and lastly, Content.
how much content should you be sharing with the participants?
At times, it is good to show a detailed content, if it is supposed to be a meeting for brainstorming & discussion. I have learnt my lesson to share some content to participants before the meeting. Because participants will require time to think through and the meeting is not a right time or place to do it if we want to have an effective meeting.
so that's about it. It is a short & nice read which I think it is applicable to work settings. In fact, I myself have been doing it. Good to know!
No comments:
Post a Comment